The YWCA West Central Michigan is an Equal Opportunity Employer.
The following employment opportunities are available at the YWCA West Central Michigan:
Chief Financial Officer (Finance and Facility)
Date Posted: 03/24/2017
Serves as controller for a non-profit human service organization with a $4.5 million operating budget and $8 million in net assets. Directs the overall financial planning and analysis, internal controls, and risk management activities. Manages the preparation and disbursement of timely/accurate financial, budgetary and MIS reports as appropriate. Provides oversight and leadership to the functions of accounting/finance, technology, security, centralized billing, facility operations, capital improvements, and risk management. Manages multiple grants from various state and federal resources. Serves as Officer to the Board of Directors of the YWC WCM Growth Fund. Provides direct supervision to: Director of Facilities and Technology, Accounting Supervisor, PR/HR Specialist, and AR/Data Management Specialist. Ensures that all employees under his/her direction are adequately trained, supervised, and evaluated to meet job performance requirements of the agency.
PRINCIPLE DUTIES AND RESPONSIBILITIES
• Directs and performs financial management of the organization and all related entities, including cash flow, banking, investment, financing and accounting in accordance with GAAP.
• Initiates and facilitates annual budget preparation in coordination with the Chief Executive Officer and Department Managers. Such preparation will include realistic projection of all agency expenses and revenues. Initiates and facilitates the preparation of a revised budget at least one time during the fiscal year, more frequently prepared revisions required when warranted.
• Initiates and facilitates budget and financial data for successful submission of grant proposals. Directs the implementation and provides oversight of grant award budgets and related compliance.
• Measures performances against approved operating plans and standards, and reports and interprets the results of operations to all levels of management. This function includes the design, installation, and maintenance of accurate accounting, cost systems and records, the determination of accounting policies and the compilation of statistical records as required.
• Ensures the integrity of all accounting functions by reviewing and maintaining adequate internal controls, and auditing all internal and external financial reports for adherence to generally accepted accounting principles and policies. Maintains appropriate systems for providing necessary documentation of records for auditing purposes, and performs internal audits of journal entries, subsidiary ledgers, and related accounts for compliance.
• Plans, coordinates, and prepares for year-end audits by an approved, independent certified public accountant and other third party auditors.
• Oversees preparation of necessary expenditure reports to funding sources and assures adherence to all regulations and standards of duly constituted governmental/regulatory agencies or third party billing payers. This includes financial and billing reporting procedures, wage and hour laws, ERISA, tax and other State and Federal regulations, laws, and required reporting as applicable to the YWCA and related organizations.
• Works closely with the Finance Committee and Audit Committee of the Board of Directors to assure that they understand the status of financial reports and are informed of problems and potential problems needing their attention in a timely manner; to utilize the expertise of the committee members in the financial planning process; to make financial presentations at the committee meetings.
• Coordinates overall design, implementation, and maintenance of management information systems for purposes of maintaining records and generating accurate statistical and financial reports. Works closely with managers to address statistical and financial reporting needs of their departments, and devises appropriate methods for utilization of the MIS system in assisting their needs.
• Reports the results of operations to various levels of management in order to link the planning, recording, and measuring of functions into an effective control process. This includes the analyzing, interpreting and effective communication of financial and statistical data to aid in the decision making process.
• Provides for administration of personnel functions as they relate to the supervision of payroll preparation and payroll related benefits, in accordance with State and Federal regulations, as well as personnel related policies of the organization.
• Expands knowledge and skills to keep up with changing organization, environmental and regulatory requirements.
• Ensures that all employees under his/her direction are adequately trained, supervised, and evaluated in order to meet job performance requirements.
• Ensures that appropriate levels and types of insurance coverage are in effect for all aspects of the agency and reviews such coverage with various levels of management and governing bodies at least annually.
• Ensures that maintenance and janitorial functions are adequate for the preservation of the facility and the safety and comfort of the occupants, and that facility utilizes environmentally sustainable practices to the extent appropriate.
• Works with Facility Committee to utilize expertise of board members in facility management planning, monitoring and capital improvements.
• Provides leadership to the YWCA Health and Safety Committee and all related Performance Quality Improvement activities, and ensures compliance with OSHA and other regulatory bodies related to health, safety and security.
• Performs other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Bachelor of Business Administration with a major in accounting or CPA, CMA or similar designation/certification, with emphasis or experience in not-for-profit environments is preferred.
• Ten years in accounting and accounts receivable, of which two to three years should be in a finance or accounting supervisory or management position, preferably with a non-profit/human service business.
• Understanding of third party health insurance reimbursement.
• Excellent, demonstrated skills in computerized accounting applications (Abila MIP Fund Accounting
preferred) as well as Microsoft Office applications including Word and Excel.
• Ability to manage complex financing transactions such as New Market Tax Credits and Federal Home Loan Bank awards.
• Excellent, demonstrated skills in business writing including policy and procedure documents, report narratives, and contract/agreement documents.
• Knowledgeable about computer networking, hardware and software, and able to make decisions regarding their effectiveness in meeting the agency's needs.
• Understanding of leadership, managerial, and professional systems and how they control business activities.
• Demonstrated experience with national accreditation processes.
• Demonstrated experience with contributing to the writing of government grant proposals and carrying out compliance activities of resulting awards.
• Ability to manage sensitive or confidential information.
• Ability to effectively present, interpret, and explain financial statements and other financial/reimbursement issues to management, governing bodies, and outside sources. Must have analytical and problem solving skills as well as the ability to work and communicate effectively with own staff and other managers within the organization.
• Ability to understand, evaluate, and direct facility and technology operations.
• Has access to and willingness to use personal transportation for business purposes, with compensation as allowed per policy.
• Ability to be qualified as an approved driver for the YWCA.
• Sedentary work involving sitting most of the time and exerting negligible amounts of force for purposes of lifting, carrying, pushing, pulling or otherwise moving objects.
• Visual acuity is required to perform duties involving operating motor vehicles, or performing tasks involving analysis of data, transcribing, viewing a computer terminal, extensive reading, or making general observations of facilities and/or surroundings.
• Demonstrated commitment to racial justice/cultural diversity through development of annual training plans for self and staff.
• Ability to communicate with individuals from diverse cultures and backgrounds.
• Commitment to the YWCA mission.
• Typical office conditions exist.
• Conditions include regular exposure to frequent repetitive motion of joints.
• Irregular work hours may exist, including early morning, evening, weekends, and holidays.
• Conditions are subject to occasional exposure to agitated or threatening individuals.
The above statements are intended to describe the general nature, and level of work being performed by the people assigned this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
APPLICATION AND SELECTION PROCESS
Qualified Individuals interested in being considered for the position are invited to send a cover letter with salary expectations and a resume to:
YWCA West Central Michigan
25 Sheldon Blvd. SE
Grand Rapids, MI 49503
To apply via email, please send the items noted above in MS Word or PDF format
Unfortunately, we will be unable to respond to inquiries from candidates about the status of an individual's application. All candidates will be notified as to the status of their applications following our initial review. We appreciate your understanding and patience.
The YWCA West Central Michigan is an Equal Opportunity Employer